File Beneficial Ownership

Every company is required to file beneficial ownership information as per Section 56 of the Companies Act (as amended). A beneficial owner is an individual who ultimately owns or controls a company. Filing your beneficial ownership was introduced to reduce the risk of money laundering, financial crimes, and reputation damage.

InfoDocs allows you to file your beneficial ownership to the CIPC directly from the dashboard. Includes securities register, register of beneficial owners, mandate to lodge and an organogram/diagram (aka disclosure form).

Create Share Certificates

Every company is required to maintain a securities register (aka “share register”) as per Section 50 of the Companies Act (as amended). Less than 12% of companies comply with this requirement.

InfoDocs makes it incredibly easy to create a share register by guiding you through the various processes, pre-populating key fields and automatically generating minutes, resolutions, share certificates and other professional templates. With each transaction, you can record share prices, certificate numbers and other important details. You can also record changes toauthorised shares, share conversions, buybacks, redemptions and more

File Annual Returns

Every company is required to submit an annual return as per Section 33 of the Companies Act (as amended). This is to indicate the company is still active (even dormant) and failure to do so will result in the company being issued penalty fees before eventually being deregistered altogether.
InfoDocs automatically checks whether annual returns are outstanding and reminds you when they are due. Submit with Financial Accountability Supplements (“FAS”) or Annual Financial Statements (“AFS”) (what is the difference?) directly from the dashboard and pay via debit/credit card. Includes fee, audit requirement and public interest score calculators, as well as our radically simplified compliance checklist.

Manage Access

Every company is required to keep its statutoryrecords for a minimum of 7 years and to provideaccess on request to stakeholders as per Sections24 and 26 of the Companies Act (as amended).This includes directors, members, shareholdersand other appointed officers whose job it is tomaintain these records.

InfoDocs allows you to securely share andmanage access by providing edit or view-onlyaccess to individual companies or portfolios. Thisis done in accordance with the Protection ofPersonal Information (“POPI”) and Promotion ofAccess to Information Acts (“PAIA”).

How does it work?

Add companies directly from the Companies and Intellectual Property Commission (“CIPC”). Search for your company by name or registration number and import company, director and member information in seconds, ensuring your records are accurate and verifiable (director ID search also available).

File returns and submit amendments in half the time with consistently high-quality document templates (drafted by lawyers) pre-populated automatically. Alerts and notifications will keep you informed of transactions and deliver CIPC documents directly to your email address.

Konsise Entity Management is designed to help manage compliance, corporate governance, and statutory record-keeping. Konsise Entity Management simplifies beneficial ownership tracking, and annual filings by automating processes and ensuring compliance with regulatory requirements. It is commonly used by accountants, company secretaries, and legal professionals to manage entities efficiently.

We understand that investing in new tax software can be a big decision, so we offer our potential clients a 45-day free trial. Before you commit, we’ll need to give you a personalised demonstration and better understand what you are looking to achieve with Konsise and make sure that our platform can meet your expectations. The best part? No credit card is required!

Konsise is exclusively available as a cloud-based solution, providing the ultimate convenience of steering clear of the hassle of loading software on your computer, backing up your data, and saving information and documents to your hard drive. Everything is stored securely in the cloud, which means you can access it anytime. Not only does it save you time and effort, but it also ensures that you have the latest updates and features at your fingertips. Moreover, you don’t have to worry about losing your data or critical private information due to hardware failure or theft. 

There are monthly payment options available. Get in touch to explore this option

Konsise’s security policies confidently guard customer data security, availability, confidentiality, and privacy, meeting the highest standards of both Konsise and the customer. We diligently implement and maintain robust security safeguards for the application infrastructure outlined in our security document. Customers can trust us to handle their application system’s security, while Microsoft Azure takes responsibility for securing the cloud.