Entity management features
Company Secretary Resolution Templates
A library of resolution templates built into Konsise. Directors’ resolutions, shareholders’ resolutions, and special resolutions are available in PDF and Word formats, with new templates added frequently. Every material decision a company takes needs to exist on paper before it exists anywhere else. A director appointment, a change of registered address, a dividend declaration, an amendment to the MOI, none of it is properly done until the resolution is signed, dated and filed, where you can find it again. Most company secretaries rebuild those documents from a Word file that somebody adapted years ago from an unknown template. Konsise replaces that with a maintained library that sits alongside the entity records the resolutions belong to.
What's in the resolution library
The resolution templates available in Konsise Entity Management are the ones that South African company secretaries draft most often and are ready to use against any entity on your account.
Examples of directors' resolutions
- Appointment of a director
- Resignation or removal of a director
- Change of registered address
- Opening or closing a bank account and authorising signatories
- Approval of the annual financial statements
- Appointment of the auditor or independent reviewer
Examples of shareholder resolutions
- Ordinary resolution
- Special resolution
- Amendment of the Memorandum of Incorporation
- Approval of a distribution
- Written resolution without a meeting
Examples of supporting documents
- Notice of meeting
- Attendance register and quorum record
- Resolution register for tracking what was passed and when
Use it as a PDF or open it in Word and adjust it.
Every template in the library is available in both formats because the two get used for different things. The PDF is the finished product. Clean, consistently formatted, ready for circulation. The Word version can be opened and adjusted. Then you are working from a properly drafted base instead of starting from a blank page.
The library grows frequently
Company secretarial work does not stand still. Requirements shift, processes change, and the resolution that no one needed for the last 5 years is suddenly requested 3 times in a year. New templates are added to the library frequently, which means the coverage you have on the day you sign up will not be the same in six months.
FAQ
Company secretarial resolution templates in Konsise
What formats are the templates available in?
Every template is available in both PDF and Word. The PDF is ready to circulate for signature. The Word version is there when you want to customise it.
How often are new templates added?
Konsise is an innovative with frequent updates for new features and functionality. New templates are added a few times per month.
Can I edit the templates?
Yes. The Word version is fully editable, so you can just adjust whatever you need to adjust.
Do I need the full platform to use the templates?
The resolution library is available free of charge as part of the Konsise entity management module. The resolution library is not available as a separate subscription.
Can I load my own resolution templates onto Konsise?
Yes. You are invited to submit your templates, and one of our service consultants will assist in uploading the template to your Konsise system. The template will then be available for direct download from the system, with all relevant data populated accordingly in the resolution.
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Stop rebuilding the same document
A maintained library of resolution templates, in PDF and Word, growing frequently, immediately ready to use.